Kettle Cuisine

Administrative Assistant

  • Location:   Green Bay, WI
  • Position Type:   Full Time

Job Description Summary

The Administrative Assistant provides administrative and support for the Green Bay, WI manufacturing facility.

This position will be responsible for a wide range of administrative duties for the leadership team and will be responsible for accurately maintaining systems and is familiar with a variety of the field's concepts, practices and procedures.

Essential Duties and Responsibilities

Responsible to cover front desk.

Answers and direct phone calls.

Organize the schedule meetings and appointments.

Maintain contact lists.

Produce and distribute correspondence memos, letters, faxes and forms.

Assist in the preparation of regularly scheduled reports.

Develop and maintain a filling system.

Provide support to visitors; determine nature and purpose of visit, follow necessary check-in procedures and safety paperwork, direct or escort as necessary to destinations.

Also responsible for maintaining an orderly and presentable lobby area.

Handle multiple projects.

Carry out administrative duties such us filing, typing, copying, binding, scanning, etc. Photocopy, lamination, and print out documents on behalf of other colleagues.

Support in event coordination

Provide general office support: Order and maintain general office supplies, including supply room and first aid room.

Collect, sort, and distribute incoming mail, manage courier deliveries, and bring outgoing mail to local post office.

Follows all Good Manufacturing Practices as stated within the policy.

Follows all Safety rules & procedures by working safely and ensuring safety of others.

Follows all food safety procedures.

Follows all environmental protocols as applicable.

Follows all sanitation procedures and work instructions.

Performs other miscellaneous duties as assigned, including but not limited to participation on project teams.

Qualifications Knowledge/Education:

Associate’s Degree with previous experience in office coordination is preferred.

High school diploma of GED certificate.

Strong customer service, writing and communication skills.

Proficient in computer skills, including MS Word, Excel, Outlook and PowerPoint required.

Must be able to operate basic office equipment, such as scanners, copiers, printers, fax machines, etc.

Experience in a production manufacturing environment is preferred.

Competencies and Abilities:

Must possess excellent communication skills.

Demonstrates a high level of professionalism while promoting a friendly work environment.

Must be dependable, trustworthy, able to bring energy to the performance of a task and able to show consideration for and maintain good relations with others.

Ability to exhibit a professional and collaborative demeanor toward others; able to work productively with a

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